Privacy Policy
The data we collect, how it is used, and who we share it with.
This Privacy Policy explains how QxR Events LLC (“QXR”, “we”, “our”, “us”) collects, uses, stores and protects personal data when individuals interact with our events, websites, digital platforms and services. We are committed to safeguarding the privacy of exhibitors, visitors, partners, suppliers and all stakeholders who engage with our exhibitions and event experiences.
1. Who We Are
QxR Events LLC is a trade exhibition organiser delivering business-focused events and conferences across regional and international markets. We process personal data to operate our events effectively, communicate with participants and provide services that support professional engagement and commercial opportunities.
2. Personal Data We Collect
We collect personal data in the following ways:
- Registration & Participation Data: Name, job title, company name, email address, phone number, nationality, professional details and demographic information submitted during event registration or enquiry forms.
- Business Information: Exhibitor profiles, product categories, company descriptions, marketing preferences and operational contacts.
- Access & Identification Data: Badge scans, entry/exit logs, session attendance, photographs used for event badges and CCTV footage within event venues.
- Digital Interaction Data: IP address, device information, browser type, website usage analytics, cookies, mobile app interactions and communication logs.
- Payment & Transaction Data: Billing details, order history and payment confirmations when purchasing event services.
- Content & Engagement Data: Survey responses, feedback, chat interactions, uploaded materials and participation in hosted sessions or networking tools.
We may also receive information from trusted partners, registration platforms or public sources where relevant to event participation.
3. How We Use Personal Data
- Manage event registrations, confirmations and access control
- Facilitate exhibitor-buyer matching and business networking
- Provide event updates, operational notices and service communications
- Improve our websites, digital tools and customer experience
- Process payments and deliver purchased services
- Analyse event performance and visitor engagement
- Comply with legal, regulatory and venue-security requirements
- Support marketing communications where consent has been provided
Marketing communications are sent only where permitted by applicable law and can be opted out at any time.
4. Legal Basis for Processing
- Performance of a contract
- Legitimate business interests
- Compliance with legal obligations
- Consent
5. Cookies & Tracking Technologies
Our websites and digital platforms may use cookies and similar technologies to maintain secure sessions, understand website usage, personalise content and support analytics. Users may adjust browser settings to refuse cookies, although some features may not function properly.
6. Data Sharing
We may share personal data with event service providers, venue operators, contracted suppliers, government authorities where legally required and technology partners providing email, SMS, hosting or analytics services. We do not sell personal data. All partners are required to protect data and use it only for the services they provide.
7. International Transfers
As QxR operates across multiple markets, personal data may be transferred to countries with different data-protection laws. We ensure appropriate safeguards are in place, including contractual protections and secure processing standards.
8. Data Security
We implement technical and organisational measures including encrypted transmission, secure access controls, system monitoring, restricted staff access, secure cloud storage and compliance with venue and regulatory security protocols.
9. Data Retention
We retain personal data only as long as necessary for event delivery, legal obligations, historical reporting, business analysis and marketing preferences. Data that is no longer required is securely deleted or anonymised.
10. Your Rights
Depending on applicable laws, individuals may have rights to access, correct, update or delete their personal data, withdraw marketing consent, request a copy of their data or object to certain processing.
11. Third-Party Links
Our websites may contain links to external sites. QxR is not responsible for the privacy practices or content of third-party websites.
12. Updates to This Policy
We may update this Privacy Policy periodically. The “Last Updated” date reflects the most recent revision.
13. Contact Us
QxR Events LLC
Dubai, United Arab Emirates
Email: info@qxrevents.com